Data

posted May 26, 2011, 9:20 PM by Local214 Webmaster   [ updated Sep 29, 2011, 6:30 AM ]
Let's talk about something really important but really boring.  Recently, all documents have been scanned to PDF, given filenames, indexed, uploaded to a server and available to our Local 214 members in a secure area online for viewing.  Some documents are however not available but are available upon request from our members.  Also available on DVD's.
 
Why has this been done you ask?  Answer: simple, documents are lost, destroyed or just simply come up missing and when it is time to be audited or needed; well that could be bad.
 
To give you an example of how much data has been processed, each time we vote and we vote on everything 5 tallysheets (1 per crew and a final tally), 4 sign-off Sheets (1 per crew), copy of whatever is being voted on.  So for one vote, it could be as little as 9 sheets of paper to an extensive 30+, I won't talk about how many documents are used during an election, it is a high count.  It took nearly 3 hours on cable modem to upload these documents and countless hours to scan.
 
Software, the Recording Secretary, also the webmaster uses Microsoft Access.  This software, once all personnel are in the propper category (i.e.: members, members on probation, potential members) will automatically make vote sheets with vote information on all of them, members lists, seniority lists, picture lists, deployed soldiers, mailing lists, to just about any sort of list or form you can think of. 
 
If a member is unable to legally vote per our bylaws, the software will not put them on voting sign-off sheets.  If 101 members are eligible to vote, it will print 101 ballots with individual serial numbers that are randomly handed out.  If you are a SPFPA Local Union and interested in something like this send an email request for information.
 
There isn't anything I can think of we wouldn't do for our members.  Information is always golden and a very good tool for day to day business to contract negotiations.  Word of advice, document everything.
 
Below are just some examples of what our software we've produced builds within just a few keystrokes.  We also use several forms on Microsoft word that are fillable.
 
Organization is important to a strong Union.
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Local214 Webmaster,
May 26, 2011, 10:07 PM
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Local214 Webmaster,
May 26, 2011, 10:07 PM
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Local214 Webmaster,
May 26, 2011, 10:07 PM
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Local214 Webmaster,
May 26, 2011, 10:08 PM
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Local214 Webmaster,
May 26, 2011, 10:08 PM
Ċ
Local214 Webmaster,
May 26, 2011, 10:08 PM
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